Our Essential Guide to Sports Camp Registration Software

As anticipation for the upcoming summer season starts to spread across the area, so does the rush to streamline the registration process for summer camps. With registration season in March and April fast approaching (and the time to start marketing), the need for efficient and user-friendly sports camp registration software becomes more important. 

Sports Camp Registration Software: Top Features

Every registration software should be able to offer a brochure. This brochure allows potential registrants to learn information about the camp. These include the details of the camp (such as location), what the athletes will learn, and the focus of your camp. 

Your camp’s focus can also determine your target audience. Kids tend to join camps for two reasons: for training or for fun. Training camps are generally shorter. Also, they focus more on an older range of kids. On the other hand, fun camps tend to be longer. In addition, they’re usually targeted more towards younger kids who aren’t as focused on improving at one sport.

Easy Registration

All potential registrants should be able to easily sign up for the camps or classes they want to. Online booking 24/7 for clients is important. A lot of parents book camps for their children outside of typical working hours. With registration software, you can easily cater to these parents. Based on the details you put in, the software should also be able to allow or restrict registrations from booking camps that are not age-appropriate. For example, a parent looking for a class for an 8-year-old should not be able to register them for a class dedicated to ages 12 to 14. 

Payment Features

For those who want to offer discounts like early bird discounts or discounts for multiple family members, it should be easy to apply for the registrants. These discounts can increase early registration signups. Also, allowing prepaid options for your sports camps will increase your cash flow upfront. Don’t forget to state your refund policy in your brochure. Generally, this will help with potential issues that arise closer to the camp start date.

Registration Lists

One of the most important features a registration software should have for camps is a real-time registration list. This is critical for a few reasons. Mainly, it allows for easy automated communications with your registrants. You can send reminders and announcements through email and text to all your registrants at once. It also helps with managing large numbers of registrants. With these lists, you can also track fun extras, like t-shirt orders for registrants. 

Conclusion

With summer fast approaching, it’s time to get your plans in order and streamline your summer camps with sports camp registration software. Our software, eSoft Planner, utilizes all of these features for camp registration. Request a demo to learn more about how the software can grow your business. For more insights into finding the perfect ways to grow your sports facility, book a free consultation with our experts.